Department of Transportation/Substance Abuse Professional Evaluations
What is A DOT / SAP Evaluations
Any employee covered under the rules of the US Department of Transportation guidelines 49 CFR Part 40 may be subject to drug and alcohol screens for a variety of reasons, including post accident testing, “for cause” testing, and simply random testing. Any employee who tests positive for alcohol above certain limits, or who tests positive for a controlled substance must seek an evaluation by a qualified “Substance Abuse Professional” or “SAP” .
The SAP is qualified by 1) holding certain credentials which indicate they have sufficient training or education to provide such evaluations, 2) attending a training on DOT rules which has been approved by the Department of Transportation, and 3) passing a qualifying exam.
The SAP evaluation consists of a verbal interview and written testing to determine whether or not a substance problem exists in the employee, and what type of treatment or other services may be appropriate to address the problem. The SAP evaluator must follow the employee through the time the employee is ready to return to work. A second evaluation is performed prior to the employee’s returning to work.
Once the employee begins the process with one SAP, he/she must stay with that SAP throughout the process. SAP services at Person to Person are provided by Kelly Camarata, M.Ed, LPC, CAADC and Deborah Elzea, M.Ed., LPC, CAC, CEAP. (Verify status at http://www.saplist.com.)
Company Information / Procedures for DOT / SAP Evaluations
As the employer, you are required by law to provide your employee or prospective employee with the name and contact information of a SAP evaluator. You are not required by law to pay for the evaluation, but you may if you choose.
If you refer an employee or prospective employee, we will need the following information from you during your initial phone call:
- Your name, title, company name, address, phone number
- Type of DOT Modality (i.e., FMCSA, FRA, FTA, FAA, RSPA or USCG)
- Employee name, address, phone number, social security number and date of birth
- Violation and date of violation
- Current employment status of employee
- Name of Designated Employee Representative (“DER”) if different from your own
- Who is responsible for payment: the employer or the employee. (If fees are to be paid by the employer, full payment can be forwarded to Person to Person at the time of the referral or an invoice can accompany the initial report).
The evaluation process includes the following:
- Face to face interview, which includes standardized testing. It is the SAP’s responsibility to determine whether there is a substance abuse problem present, and, if so, what level of treatment is appropriate. Note that DOT rules require a recommendation for some level of substance abuse education or treatment for each case. At the time of the first interview, an appointment is set for a follow-up evaluation.
- The SAP recommends one or more treatment providers and assists the employee in selecting the most appropriate provider and arranging for enrollment in the program.
- An initial evaluation report is sent to the employer.
- The SAP maintains regular contact with the treatment provider to ensure compliance with the treatment plan and suitability of the level of service.
- The follow-up evaluation is conducted to determine successful compliance and completion of the recommended treatment. A “Notice of Compliance” or a “Notice of Noncompliance” is sent to the employer. If the employee has successfully completed the treatment, the “Notice of Compliance” will include a schedule for follow-up drug testing and any recommendations for aftercare.
- If requested, the SAP will monitor the employee’s recovery by conducting regular face to face interviews and revising any follow-up testing program when appropriate. Fees for this service may be over and above the initial evaluation fee.